One view of who is qualified
Per person, per site, per role. Including the people who work at your sites but are not on your payroll.
Solutions
Know who is qualified, before the auditor asks
Which certificates your people hold, what expires when, and who may do which task. Per site, per person, with the evidence attached.
01The problem
The certificate exists. Nobody knows when it expires.
Most organisations can tell you that their forklift drivers are certified. Fewer can tell you which of them has a certificate expiring next month, whether the new hire at the third site has been through the mandatory onboarding, or where the signed proof of the last toolbox session is filed.
That information usually sits in a spreadsheet maintained by one person, next to a folder of scanned PDFs. It is accurate on the day it is updated and drifts every day after that. The moment it matters is exactly the moment it is out of date: an audit, an inspection, an incident, or a customer asking who worked on their site.
Aristotl keeps qualification and evidence in the same system as the training that produces it. When someone completes what is required, their status updates itself. When something is about to expire, you know before it does.
Expiry before it becomes a problem
See what expires this month and next, per site, and act while there is still time.
Evidence attached, not filed
Completion, dates and the proof document are kept together, so evidence is a filter rather than a search.
02How it works
From completed training to demonstrable competence
- 01
Define what qualifies someone
A course, a checklist signed off on the floor, an external certificate, or a combination of the three.
- 02
Set validity and renewal
Set a validity period per certification. Renewal windows open automatically and reminders go out before expiry.
- 03
Let status update itself
Completion feeds the qualification directly. There is no spreadsheet that someone has to remember to update.
Read more - 04
See gaps and expiries in time
Per site and per role, before they turn into an audit finding or an unqualified shift.
Read more
03Related
What certifications connect to
Digital work instructions and checklists for every site
For tasks that may only be performed by someone who is qualified, the qualification and the execution belong in the same system.
See which sites actually follow the procedure
The wider view: completion, adherence and the sites that consistently fall behind.
The AI authoring tool that starts from your SOPs
The training that produces the qualification, built from the procedure it certifies.
See how logistics operators and technical services companies keep qualification current across sites. Logistics & WarehousingTechnical & Field Services
04The platform
Built for frontline reality
- Mobile-firstRuns on any phone. Designed for the floor, not the office.
- Auto translationsEvery course in every language your teams speak, automatically.
- Single sign-onSign in with the identity provider you already use.
- White labelYour logo, your colours, and your own web address.
- Permissions and structureHead office, regions, sites and roles, each with scoped access.
05Questions
Questions we get
Certificates issued outside Aristotl (a VCA diploma, a forklift certificate, an external HACCP course) are recorded with issuer, dates and the proof document, and expire in the same overview as the ones you issue.
Participants get a reminder before the deadline and at the deadline. Renewal windows open automatically before a certification expires, and reminders go by email, in-app and mobile push.
Yes. Access follows the structure you set up: head office sees everything, a site sees its own.
Yes, and for many organisations that is the harder half of the problem. People who work at your sites without being on your payroll can be assigned, tracked and evidenced the same way.
Export completion records as CSV. Checklist day logs export as CSV or PDF, including proof, comments, exceptions and corrective actions.
Yes. Publish once for the whole group, or scope a version to a division, region or site.
Get started
Bring your current overview
The spreadsheet, the folder of scans, or the answer "that sits with one person". We will show you what it looks like when it maintains itself.