Close the instruction gap between agency and client
A placement confirmed on Friday starts on Monday. Aristotl gets the client's site rules to the worker's phone first, and keeps the record per person.
The agency employs the worker. The client runs the floor.So each side assumes the other did the instruction.
Where the standard slips
- 01
Friday placement, Monday start
There is no time for a session between the confirmation and the first shift.
- 02
The site rules arrive as a forwarded PDF
The client's risk information lands in a consultant's inbox and stops there.
In Belgium neither user nor agency may put a temp on a workstation without a workstation sheet (Codex welzijn, art. X.2-17).
- 03
Each side assumes the other instructed
When the inspector asks, nobody can show what this worker was told for this site.
How staffing agencies instruct before the first shift
- 01
Turn client documents into short lessons
Upload your safety basics, the client's site rules and the workstation sheet content. Get short lessons you publish when ready.
- General safety once, site rules per client
- Drafted in the languages your workers read
- Nothing live until you publish
- 02
Send one link per client site
Set each client up as a site or team. The worker opens the link and lands in the right place.
- A link and QR code per client site
- Import a roster with the assistant
- No company email needed
- 03
Check the worker is ready
A first-day checklist per placement: PPE shown, site rules read, contact person met, signed on the phone.
- Photo, choice or signature per step
- Link a course that has to come first
- Day log as CSV or PDF
- 04
Know who holds which certificate
VCA, forklift and other certificates follow the worker from client to client, with expiry dates.
- Issuer, dates and proof per certificate
- Renewal opens before expiry
- A verify link for the client
- 05
Confirm last-minute changes by name
A client changes a site rule. Post it to that site's workers and see who confirmed.
- Target a client site or team
- Must-acknowledge updates
- Named receipts and a pending list
Roles and moments
Who does what in a shift
- Agency QHSE leadPublishes the safety basicsOnce, in every language your workers read.
- Branch managerSees which placements are readyBefore Monday, not after an incident.
- Recruitment consultantSends the client site linkWith the placement confirmation.
- Temp workerReads the site rules on their phoneBefore the first shift, in their own language.
What changes on day one
| Today | With Aristotl |
|---|---|
| Site rules forwarded as a PDF | A short lesson per client site |
| Instruction assumed by both sides | A record per worker, per placement |
| Certificates copied for each client | A verify link that follows the worker |
| Client changes passed on by phone | Named receipts from every worker on site |
Coordinating, onboarding and replacing staff has a price.See what it costs you today
Questions from staffing agencies
Read next
Onboarding temp and agency workers before the first shiftHow to induct temp and agency workers safely: the legal triangle between agency, client and worker, the 20-minute window at the gate, and a per-person, per-site record.Guide · 9 min read
Workstation sheet for agency workers in Belgium (werkpostfiche)The workstation sheet (werkpostfiche): required only where health surveillance is mandatory, drawn up by the user company, completed by the agency, and a ban on deployment without it.Glossary · 2 min read
Where to start
Ready when you are
Every placement instructed before day one.
See your agency in Aristotl in a 30-minute call.