One version, everywhere
Update once at HQ and every site sees the current version. No parallel copies drifting apart.
Solutions
One knowledge base your frontline can actually find things in
Procedures, work instructions and policies in one place, scoped per site and role, and searchable from the floor. Not a shared drive nobody opens.
01The problem
The procedure exists. Finding it is the problem.
Ask an operator where the current version of a procedure is and you get four answers: the binder near the line, a PDF in a shared drive, an email from HQ last spring, and the colleague who has been there longest. Three of those four are out of date, and the fourth is on holiday.
That is not a documentation problem, it is a retrieval problem. Documents get written once and then live in places that were designed for the people who wrote them, not for the person who needs them with gloves on, mid-shift, on their own phone.
Aristotl keeps one version of every procedure and makes it findable where the work happens. HQ publishes, the right sites see it, and what someone finds is what applies to them: their location, their role, their language.
Scoped to the reader
A warehouse operator does not scroll past the hospitality procedures. People see what applies to their site and role.
Built from your own content
Everything you author or upload lands here automatically. The knowledge base is not a second system to maintain.
02How it works
From scattered documents to one searchable source
- 01
Bring your documents in
Upload the procedures, manuals and policies you already maintain, or let them flow in from the courses you build.
Read more - 02
Structure it the way your organisation works
Group by site, region, department or role. Set who may see what, and who may publish.
Read more - 03
Publish and keep it current
When a procedure changes, you change it once. The old version stops being the answer everywhere at the same moment.
- 04
Let people find it on the floor
Search on any phone, in the language they work in, without a company email address or a laptop.
03Related
What the knowledge base connects to
An AI assistant that answers from your procedures, not from the internet
The knowledge base is where the answers live. The assistant is how people ask for them, in their own words, without knowing which document to open.
The AI authoring tool that starts from your SOPs
Everything you convert into training feeds the same knowledge base, so training and reference are never two versions of the truth.
Digital work instructions and checklists for every site
For the moment someone is not looking something up but carrying it out, step by step.
See how technical and field services teams and retail chains keep one source of truth across locations. Technical & Field ServicesRetail Chains
04The platform
Built for frontline reality
- Mobile-firstRuns on any phone. Designed for the floor, not the office.
- Auto translationsEvery course in every language your teams speak, automatically.
- Single sign-onSign in with the identity provider you already use.
- White labelYour logo, your colours, and your own web address.
- Permissions and structureHead office, regions, sites and roles, each with scoped access.
05Questions
Questions we get
A shared drive stores documents. It does not know who should see which version, it is not usable on a phone during a shift, and it cannot tell you whether anyone has read the update you published last month. The knowledge base is built around the reader on the floor, not around the folder structure.
No. Most teams start with the procedures that change most often or carry the most compliance weight, and add the rest as they go. Import in bulk straight from Google Drive or Microsoft OneDrive and SharePoint through an in-browser picker, or drag whole batches of files in at once.
Yes. Publish once for the whole group, or scope a version to a division, region or site. Head office keeps sight of both.
Yes. Frontline access does not depend on a company mailbox.
Content is available in the languages your teams work in, without maintaining a separate library per language.
You do. Publishing rights, review and scoped access per site and role are set by you during setup.
Get started
See it with your own procedures
Thirty minutes, your documents, and an honest answer about what would and would not move into Aristotl.